Hiring an Apprentice

Steps to hiring an apprentice or trainee

Trainees and apprentices can be a valuable and cost-effective asset to a business looking to grow.

And with the Boosting Apprenticeship Commencement program – a 50 per cent wage subsidy – extended until March 31, 2022, in the 2021-22 Federal Budget, the incentive to take on an apprentice or trainee has never been greater.

But where do you begin when seeking to add a trainee or apprentice to your workforce? We explain the process.


Knowing the basics

Trainees and apprentices are eligible for the same workplace rights as other employees, such as sick leave and annual leave.

Familiarise yourself with the National Employment Standards.

You can also undertake our Recruit Ready diagnostic to help identify how prepared your business is to take on a trainee or apprentice, and the steps you can take to make sure you are ready to go.


Identify which skills you need

Understand what your business needs and the resources required to undertake training.

You also need to be aware of your obligations as an employer of trainees, which includes specific time dedicated to training.

Our team can come to you and talk you through appropriate qualifications that align with your skills requirements.


Recruiting for a trainee or apprentice

Once you’ve decided which roles are suitable for a trainee or apprentice, it’s time to create an advertisement.

Make sure the ad includes as much detail about the position as possible, as well as information about your workplace culture.

ASA can assist with targeting your ads to people looking for apprenticeship or traineeship opportunities and provide support shortlisting and screening candidates.

Allow adequate time to conduct interviews.


The sign-up process

  • Complete a contract of employment. If you need a template, contact ASA for an employer starter kit.
  • Establish which Registered Training Organisation your trainee will use for their off-the-job training.
  • In their starter pack, give your apprentice a letter of engagement, which includes: a Fair Work Statement, copies of company policies including codes of conduct, tax and superannuation information.
  • Book in ASA to sign-up your business and apprentice or trainee into a national training contract. The contract will then be lodged with the Federal Government as a formal record and allow you to access Government incentives and support.


Importantly, it’s important that you welcome any new trainee or apprentice to the workplace by showing them around, introducing them to fellow employees and talking to them about the culture of your business.

Advise them on the company’s health and safety information and take the time to explain their role.



ASA is an Australian Apprenticeship Support Network provider, an Australian Government-funded initiative.

To contact us, call 1300 363 831 or email [email protected].

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